Printed on Sun Aug 07 2022 7:10:20 PM

Some important etiquettes of Virtual meeting

Staff Correspondent
National
Virtual meeting
Before Coronavirus situation, many of us were not familiar with the Zoom app. But, in the last one year, this app has become one of our accessories. Zoom is now the mainstay of any virtual meeting, especially in the case of virtual classrooms.

According to Reader's Digest, an average of 10 million users used Zoom every day until December 2019. But, as of April last year, an average of more than 300 million users used Zoom every day. Zoom has been used for office meetings, educational classes, social events and even dating meetups.

In the beginning, everyone was a little confused about the use of Zoom, but in the last one year, people have lost that confusion and have become accustomed to it.

However, there are some etiquettes to using zoom. It's also important to know what to do and what not to do in a Zoom video call, according to a report in Reader's Digest. The report also mentions some clear guidelines in this regard. Here are the highlights:

First use your official name in the zoom profile. Then the name will show on the screen. This will make it easier for colleagues to identify you. Even then, you must say your name before speaking.

Having a zoom meeting doesn't mean it has to be video. A meetings can also be held in Audio. It will save time and one can talk comfortably.

Virtual meetings do not require much space. So it would not be right to invite everyone. It is not necessary to invite anyone to show courtesy here. Only invite those who are directly involved in the meeting or those who are directly involved in the workplace. If there is no direct connection with the content of the meeting, do not invite or force him to attend.

In a zoom call, people usually look at the video box of the person they are talking to. But, it is best to look directly at the camera. It may seem uncomfortable at first to look at the camera, but it will gradually get better. And if you look at the camera, everyone will think you are looking at them.

On the other hand, if you look at a certain person's video box, others will think that you are leaving the meeting and watching something else.

This is especially important for business or official zoom meetings. So look directly at the camera, not at the person's video box.

It is a etiquette of a zoom meeting to be muted if you don't need to talk. This will allow you to listen to others better. So it is better to mute yourself in the zoom until you speak. However, you must be quick to unmute when it is your turn to speak.

Choose a sorted background before the meeting starts.

Remember, many of your colleagues are involved in the meeting. They not only see you on the screen, they also see your back. So keep this in mind. By looking at your background, everyone will get an idea of ​​your tastes or how well-arranged you are.

Moreover, if you sit in bed and attend a meeting, everyone may be annoyed. Repeatedly, everyone's attention can go to that. So use a little sorted background.

If there is a video meeting, you must keep your camera on. Video means everyone will look at each other and talk, you shouldn't put your camera off there. Place your device so that you can see clearly. In no way should you be seen as messy. Make sure you have a place where you can see the device or where everyone can see clearly. You can take a look at the preview before the meeting starts. Then you will understand exactly what you look like.

Even if you are on the screen, everyone can see you. So do not roll your eyes in any way or be inattentive. Listen carefully to everyone. Don't roll your eyes or shake your head in annoyance - it may upset others.

Don't use your mic when someone else is talking. It echoes the group's conversation and doesn't make sense to the two of them. If you are specifically asked to speak, turn on your microphone and then speak. Raise your hand if you have comments or use chat if you have any questions or comments. Just don’t turn on the microphone and don’t talk while others are talking.

Voice TV/IA
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